Sourcing · Payments

What to keep a record of at the point of payment

Sourcing › Payments documentation quality payments research use only

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Solved by a.norgaard in post #3

The commercial and the analytical record answer different questions and both belong in your file. Most people keep one. For what it is worth, the same held on the two occasions I checked.

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h.ferrariTL28 Mar 2025#1

What to keep a record of at the point of payment — that is the question, and I have not found it answered plainly anywhere I have looked.

A payments question, with the mechanics separated from the money.

What I would like to understand is what each payment route actually leaves you holding afterwards: what is recorded, who holds the record, and what can be produced later if a consignment has to be discussed. That is a different question from which route is cheapest.

I have listed what I keep at the moment below. I would like to know what is missing from it rather than whether it is enough.

46 likes 17mo

buffer_reviewTL3Regular22 Mar 2025#2

The opening post describes the usual case. This is about the unusual one.

Payment mechanics: most suppliers accept bank transfer, crypto, and some accept credit cards. Each has different risk and different fees. Understand before you commit to a payment method.

A guess, clearly labelled as one.

0 likes 16mo

a.norgaardTL2 Solution31 Mar 2025#3

The commercial and the analytical record answer different questions and both belong in your file. Most people keep one.

For what it is worth, the same held on the two occasions I checked.

11 likes 16mo

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